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Business Affairs Administrator

Madrid, Spain

About WPP Production

We are WPP Production - the unified global production company that brings together all of WPP's content producers, studios and craft experts into one connected organisation. We combine world-class human craft with next generation technology to originate, design, and deliver multi-channel content systems at scale. Built for borderless collaboration and powered by deep craft expertise, we are the production engine designed for today's always on, AI driven marketing world.

About WPP

WPP is the trusted growth partner for the world’s leading brands. We unite cutting-edge media intelligence and data solutions, world-class creativity, next-generation production, transformative enterprise solutions and expert strategic counsel in a single company – powered by exceptional talent and our agentic marketing platform, WPP Open, to help our clients navigate change, capture opportunity and deliver transformational growth. For more information, visit WPP.com.

Responsibilities

  • Gather, review, and validate information from account teams and production departments, ensuring accuracy, completeness, and alignment with contractual and usage requirements.
  • Verify and manage usage rights for all content assets (visual talent, music, voice-over talent), ensuring correct coverage in terms of media, territory, and duration.
  • Monitor timelines and track campaign and asset expiration dates, actively participating in project status meetings to ensure continuity and compliance.
  • Lead the negotiation of campaign renewals and usage extensions with rightsholders, talent, and suppliers, securing appropriate terms and conditions.
  • Identify potential risks related to rights usage, expiration, or compliance, and proactively drive solutions with internal teams and external partners.
  • Generate, maintain, and analyze reports related to billing, rights management, and asset utilization, ensuring visibility and control over campaigns.
  • Ensure alignment between usage rights and invoicing processes, supporting accuracy and consistency across financial and legal aspects.
  • Collaborate closely with account, production, and finance teams to ensure smooth workflows and proper management of business affairs across projects.

Requirements

  • 2+ years of experience in Business Affairs, rights management, or similar roles within advertising, production, or audiovisual environments.
  • Advanced level of English, both oral and written.
  • Advanced proficiency in Microsoft Office, especially Word and Excel.
  • Strong understanding of audiovisual production and advertising campaign workflows.
  • Solid commercial and negotiation skills, with experience dealing with rightsholders, talent, and suppliers.
  • High level of organization and strong attention to detail.
  • Strong analytical thinking and problem-solving skills.
  • Ability to manage multiple projects simultaneously in a fast-paced environment and work both independently and collaboratively.

Conditions

  • Dynamic and creative work environment.
  • International company with great growth projection.
  • Full-time incorporation with flexible hours.
  • Indefinite contract with a 6-month trial period.
  • Face-to-face work with the possibility of teleworking.
  • 22 working days of vacation.
  • 6 days off (Christmas and Easter) and choice of 2 long weekend per year.
  • Access to training.
  • Life and accident insurance.
  • Access to flexible compensation plan.
  • Summer timetable: Monday to Friday from 9:00 to 15:00.

Why work here: 
At WPP Production, you’ll help shape the future of content production at a truly global scale. We bring together world-class talent, cutting-edge studios, and advanced technology to solve some of the most complex creative and production challenges in the industry. You’ll work in a collaborative, borderless environment where craft excellence is valued, innovation is encouraged, and AI and next-generation tools are used to amplify not replace human creativity. With access to diverse projects, global career opportunities, and the backing of WPP’s unmatched network, this is a place where you can grow your skills, make real impact, and create work that performs for every audience, across every channel, at every moment.

Inclusion and Impact 
WPP is an equal opportunity employer and considers applicants for all positions without discrimination or regard to particular characteristics. We are committed to fostering a culture of respect in which everyone feels they belong and has the same opportunities to progress in their careers.

Data
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Please contact [email protected] if you need the job advert or form in another format.