A hybrid working model

We believe the best work happens when we're together, fostering creativity, collaboration, and connection. That's why we’ve adopted a hybrid approach, with teams in the office around four days a week. If you require accommodations or flexibility, please discuss this with the hiring team during the interview process.

What does Senior Project Manager [12mth FTC Mat Cover ] do at WPP Production?

Responsible for the coordination, adaptation and implementation of the production process from brief through to final production phases. Our Senior Project Managers are super-organised and adept multi-taskers. Supporting The Project Management lead, Team Leads (when applicable), and Project Managers in efficient running of accounts and the department. 

Key Responsibilities

Reporting lines and key stakeholders

• This role reports to the Print Project Management Lead (if no Team Lead is in place).
• You will work closely with internal stakeholders (e.g. Production studio/Client service), and external stakeholders (e.g. creative agencies, clients and technical third party).

Key Responsibilities (to include, but not limited to):

• Manage projects from start to finish (e.g. dissecting initial brief, writing brief, managing feedback and delivery, in relation to jobs, projects and campaigns. Ability to manage all stages.
• Support the Project Managers with the more complex/bespoke campaigns and on any account tasks when required.
• Accountable as the project owner. 
• First point of escalation for the Project Manager within the team, when there are issues/queries to resolve and for internal/external stakeholders.

• First point of contact for internal resource queries or support.

Operational

• Champion new/better ways of working (e.g. Workflow) by implementing process, efficiencies and structure.
• Champion new technologies, being prepared to support implementation or change.
• Support onboarding news brands and/or clients.
• Support Account transitions to different global studios (e.g offshoring).
• Create and update workflow documentation.
• Create and update reporting documentation when required.
• Create and update supporting documentation (e.g. training document) and ensure this is maintain in a centralised place.
• Support the Print Project Management Lead and/or Team Lead on any set tasks
• Manage other adhoc requests as and when required.

Communication

• Mentor, support and train colleagues, new starters and freelance resource.
• Key person liaising with internal stakeholders
• Point of contact for HWW hubs and external stakeholders/third parties
• In addition to the Print Project Management lead and/or Team Lead, day to day support contact for Global Studio
• Leading all calls with internal and external stakeholders when required.

Finance

• Estimating projects and individual jobs plus reconciliations
• Manage finance from, job creation, estimating, budgeting, revenue recognition & billing, raising PO’s, all as required.
• Overseeing SOX & Revenue reports as applicable
• Initiate and oversee billing if required.
• Overseeing update finance trackers and reporting tracker as applicable

Tools

• Use of internal production tools such as workflow management, job management systems, trackers and finance and reporting tools.
• Use of external project management tools, (For example, Smartsheet's, Monday, Miro Board, etc) where applicable

Requirements

• Technical understanding and competency of ‘Static production’ (e.g. Press, OOH, POS, Shopper, Brochures, Literature, Social, Digital and Presentations) in relation to Creative, Retouching, Mastering and Adaptation & Localisation.
• Proven experience of working in a Static Production project management role (5 years +)
• High level of IT literacy, including use of Acrobat, Office 365 (e.g: Microsoft excel, Microsoft PPT, Microsoft word, Microsoft outlook, Microsoft teams…)
• Strong numeracy skills (e.g. excel formular, cost estimate in excel)
• Resilience and ability to work under pressure (e.g. time management and attention to detail, plan and prioritise your own work & support others to prioritize their own workload).
• Problem solving skills (e.g. identify challenges and giving solutions)
• Experience of managing and servicing international accounts in multiple markets with multiple stakeholder’s desirable
• Excellent prioritisation, time management and attention to detail.
• Proactive, decision-making ability.
• Resilience to manage multiple projects in a fast-paced environment
• Fluent oral and written English essential, other languages desirable
• Good spoken and written communication skills
• Strong interpersonal skills
• A responsible attitude
• Flexible with ever changing goal posts/ environments
• Calmness under pressure
• Accuracy with record keeping

#LI-SH2

#LI-Hybrid