Freelance Resource Manager/Scheduler - Post Production
New York, NY USA
About WPP Production
We are WPP Production - the unified global production company that brings together all of WPP's content producers, studios and craft experts into one connected organisation. We combine world-class human craft with next generation technology to originate, design, and deliver multi-channel content systems at scale. Built for borderless collaboration and powered by deep craft expertise, we are the production engine designed for today's always on, AI driven marketing world.
About WPP
WPP is the trusted growth partner for the world’s leading brands. We unite cutting-edge media intelligence and data solutions, world-class creativity, next-generation production, transformative enterprise solutions and expert strategic counsel in a single company – powered by exceptional talent and our agentic marketing platform, WPP Open, to help our clients navigate change, capture opportunity and deliver transformational growth. For more information, visit WPP.com.
A Hybrid working model
We believe the best work happens when we're together, fostering creativity, collaboration, and connection. That's why we’ve adopted a hybrid approach, with teams in the office around four days a week. If you require accommodations or flexibility, please discuss this with the hiring team during the interview process.
What does the Studio Planning & Resourcing Manager do at WPP Production?
The Studio Planning & Resourcing Manager is the operational backbone of WPP Production's North American studio. This role ensures the right talent is in the right place at the right time - managing resource scheduling across multiple teams, offices, and disciplines while keeping the studio running smoothly day-to-day. From onboarding freelancers and managing suite assignments to curating internal communications and supporting senior leadership, this person is a critical connector across people, process, and production. We are looking for a freelancer to join our team starting ASAP.
Key Responsibilities
- Schedule and assign studio resources across all NA teams, including edit and audio suites in the NY location and virtual collaboration rooms, based on in-person sessions and project requirements
- Source and resource freelancers across all post-production disciplines, offices, and regions, including availability outreach and coordination with regional hubs as needed
- Provide financial justifications for freelancer usage and input timesheets as required
- Lead vendor and freelancer onboarding, and maintain strong working relationships with all staff and freelancers across NA
- Develop and maintain a thorough understanding of the skillsets of all staff and freelancers, keeping department reels, rates, contact details, and addresses current and accurate
- Manage a high-volume communications cadence, including two daily stand-ups, and email correspondence
- Liase with the Experience Associate and Facilities Director to coordinate the NY guest sheet, lunch/coffee orders, client call rooms, and other logistics
- Establish, maintain, and enforce operational workflows to ensure studio efficiency and effectiveness
- Train resource coordinators and incoming staff on scheduling systems and processes
- Compile a monthly list of aired projects for the Managing Director and curate and distribute the monthly internal newsletter
- Support the Managing Director, EP, and department leads of WPP Production
Requirements
- Prior experience in a production, post-production, or studio operations environment
- Demonstrated experience across scheduling, finance, timesheet management, and billing systems
- Experience sourcing and managing freelancers across multiple disciplines and locations
- Strong understanding of post-production workflows and talent skillsets
- Exceptional organisational and multitasking skills- able to manage competing priorities across teams and time zones
- Strong interpersonal and relationship-building skills across all levels of staff and external partners
- Clear and professional written and verbal communication
- Ability to work in a fast-paced, high-volume environment with shifting priorities
- A proactive, solutions-oriented mindset with strong attention to detail
- Experience creating or managing internal newsletters or studio communications
- Prior experience training or mentoring coordination staff
- Familiarity with WPP or agency production environments
The base salary for this position at the time of this posting may range from $21.63 an hour to $48 an hour. Individual compensation varies based on job related factors, including location, business needs, level of responsibility, experience, and qualifications. We offer a competitive benefits package, click [here] for more details
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Why work here:
At WPP Production, you’ll help shape the future of content production at a truly global scale. We bring together world-class talent, cutting-edge studios, and advanced technology to solve some of the most complex creative and production challenges in the industry. You’ll work in a collaborative, borderless environment where craft excellence is valued, innovation is encouraged, and AI and next-generation tools are used to amplify not replace human creativity. With access to diverse projects, global career opportunities, and the backing of WPP’s unmatched network, this is a place where you can grow your skills, make real impact, and create work that performs for every audience, across every channel, at every moment.
Inclusion and Impact
WPP is an equal opportunity employer and considers applicants for all positions without discrimination or regard to particular characteristics. We are committed to fostering a culture of respect in which everyone feels they belong and has the same opportunities to progress in their careers.
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