Freelance HR Coordinator
New York, NY USA
About WPP Production
We are WPP Production - the unified global production company that brings together all of WPP's content producers, studios and craft experts into one connected organisation. We combine world-class human craft with next generation technology to originate, design, and deliver multi-channel content systems at scale. Built for borderless collaboration and powered by deep craft expertise, we are the production engine designed for today's always on, AI driven marketing world.
About WPP
WPP is the trusted growth partner for the world’s leading brands. We unite cutting-edge media intelligence and data solutions, world-class creativity, next-generation production, transformative enterprise solutions and expert strategic counsel in a single company – powered by exceptional talent and our agentic marketing platform, WPP Open, to help our clients navigate change, capture opportunity and deliver transformational growth. For more information, visit WPP.com.
A Hybrid working model
We believe the best work happens when we're together, fostering creativity, collaboration, and connection. That's why we’ve adopted a hybrid approach, with teams in the office around four days a week. If you require accommodations or flexibility, please discuss this with the hiring team during the interview process.
What does a Freelance HR Coordinator do at WPP Production?
Our HR Coordinators are the operational backbone of the People function. They ensure employee and freelancer experience starts and ends smoothly. From the moment someone joins the team to the day they move on, you will be the driving force behind accurate, compliant, and people-first HR processes.
This is a role for someone who thrives on organization, takes pride in getting the details right, and genuinely cares about the experience of the people around them. You will work closely with the Payroll team, HR leadership, and managers across the business to keep our people data accurate, our processes compliant, and our new hires set up for success from day one.
Key Responsibilities
- Manage end-to-end onboarding and off-boarding for full-time employees and freelancers, including I-9 and W-4 processing and new hire paperwork
- Ensure new hires are set up for success from day one - equipment, system access, training schedules, and communications
- Maintain and audit personnel files and HR database, ensuring accuracy and compliance with applicable federal and state requirements
- Partner with the HR/Payroll team to ensure accurate employee data and timely payments
- Serve as a point of contact for employee questions related to onboarding, benefits, and HR processes
Requirements
- 2–4 years of HR coordination or generalist experience
- Hands-on experience processing I-9s, W-4s, and navigating state tax nuances
- Experience with an HRIS system — BambooHR strongly preferred
- Strong understanding of HR compliance and employment regulations
- Highly organized with excellent attention to detail and discretion
- Strong communication skills and a collaborative, team-first approach
- Proficiency in Microsoft Office, particularly Excel
The pay rate for this position at the time of this posting may range from $24 to $50 per hour. Individual compensation varies based on job related factors, including location, business needs, level of responsibility, experience, and qualifications. We offer a competitive benefits package, click [here] for more details
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Why work here:
At WPP Production, you’ll help shape the future of content production at a truly global scale. We bring together world-class talent, cutting-edge studios, and advanced technology to solve some of the most complex creative and production challenges in the industry. You’ll work in a collaborative, borderless environment where craft excellence is valued, innovation is encouraged, and AI and next-generation tools are used to amplify not replace human creativity. With access to diverse projects, global career opportunities, and the backing of WPP’s unmatched network, this is a place where you can grow your skills, make real impact, and create work that performs for every audience, across every channel, at every moment.
Inclusion and Impact
WPP is an equal opportunity employer and considers applicants for all positions without discrimination or regard to particular characteristics. We are committed to fostering a culture of respect in which everyone feels they belong and has the same opportunities to progress in their careers.
Data
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